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Carrier Checklist
Use this as a preparation guide. Your own authority, insurance and broker requirements always govern.
Authority & Registration
- USDOT number
- MC operating authority
- Company legal name and DBA
- EIN / W-9
- Biennial update current
- Authority status active
Insurance
- Certificate of insurance
- Auto liability limits
- Cargo coverage limits
- Agent name, phone and email
- Policy expiration tracked
- Certificate holder wording
Banking & Payment
- Voided check or bank letter
- Factoring company and notice of assignment
- Remittance email address
- Quick-pay preferences
Equipment & Operations
- Equipment type and trailer length
- Available weight capacity
- Preferred operating lanes and states
- Home-time schedule
- Special equipment (straps, tarps, lift gate, pallet jack)
- Driver contact information
Documents To Have Ready
- W-9
- Certificate of insurance
- Operating authority letter
- Notice of assignment (if factoring)
- CDL
- Equipment list
These resources are general educational information for authorized motor carriers. They are not legal, tax, insurance or compliance advice. Darawal Dispatch LLC is an independent freight dispatch company — not a motor carrier, freight broker or freight forwarder — and the carrier remains solely responsible for regulatory compliance, safety, insurance, drivers, equipment and transportation services.
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